RFP (Request for Proposal)

A tender process for selecting travel-service suppliers. A company issues detailed requirements to competing suppliers — such as airlines, hotel chains or TMCs — and compares their proposals on price, service and terms before selecting a partner. RFPs are a core part of travel procurement, particularly for negotiating corporate rates or choosing a new TMC.

An RFP typically includes a description of the company, its travel volumes and main destinations, its requirements for service, technology, reporting and payment, and the format in which suppliers should respond. For a TMC or travel platform, questions often cover available content, pricing model, support hours and response times, integration capabilities, data security and implementation plans. For hotels, the RFP focuses on rates, room categories, cancellation terms and amenities for specific locations.

A well-run RFP gives the company a structured way to compare offers on the same basis and to negotiate from a position of knowledge. It usually involves several rounds: an initial request, a shortlist, presentations or demos, final negotiations and contract signing. Evaluation should consider not only price but also service quality, technology, flexibility and total cost of ownership. Many companies run hotel RFPs annually and TMC RFPs every few years.

Companies evaluating Tumodo in an RFP can see its model clearly: an all-in-one platform for flights, hotels, rail, car transfers and airport services, direct supplier prices with no hidden markups, a transparent per-service fee, 24/7 support with a 30-minute SLA, integrations with HRIS and accounting systems and a dedicated account manager. Tumodo's team can arrange a platform demo so that decision-makers can assess the solution in practice.