Expense management software

Software to capture, review and approve business expenses and reimbursements. It automates much of the process an expense report would otherwise require manually — capturing receipts, applying policy rules and routing claims for approval. Many companies pair this software with their travel platform so booking and expense data flow together.

Modern expense management tools typically include receipt capture through a mobile app, automatic extraction of amounts, dates and suppliers from receipts, card transaction feeds, policy checks, multi-level approval workflows, reimbursement processing and integration with accounting or ERP systems. Many also support per diems, mileage claims, multiple currencies and VAT reporting, and provide dashboards that show spend by employee, department or category.

The main benefit of expense software is that it replaces manual forms and spreadsheets with a structured, auditable process. Policy rules are applied consistently, approvers can review claims from anywhere, and finance teams receive data in a format that can be posted directly to the accounting system. However, if expense software is not connected to the booking platform, the largest trip costs — flights and hotels — may still need to be reconciled separately.

Tumodo combines booking and expense capabilities in one environment. Services booked on the platform are paid centrally and their documents are generated automatically, while receipts for other expenses can be scanned in the mobile app. Daily allowance rules are configured once and applied automatically to travel expense reports, and integrations with accounting and HR systems — including SAP, Oracle and connections via Merge — keep data flowing without manual entry.