How Tumodo simplifies managing business travel expenses and spending

From scattered bookings and inconsistent approvals to delayed reimbursements and lack of spending visibility, these issues create frustration for rank-and-file employees, finance teams and decision makers alike. Without a centralised system, costs escalate quickly and business trip expense reporting becomes reactive instead of strategic.

Tumodo addresses these challenges with a unified platform that redefines how organisations control and track travel-related expenses. By replacing manual tasks and disconnected workflows, it streamlines the entire process — from booking and approvals to real-time insights and travel policy enforcement — and makes business travel management more efficient, compliant and transparent.

Equipped with built-in travel expense automation and advanced tools for corporate travel spend optimisation, Tumodo helps companies maintain financial discipline, ensure travel  policy alignment and make smarter decisions based on accurate, real-time data. Whether corporate trips are occasional or a constant part of your operations, Tumodo delivers the control and clarity needed to manage expenses with confidence.

Real-Time Insights for Complete Control Over Travel Spending

Tumodo gives companies real-time visibility into every aspect of their business travel spending. Through a centralised dashboard, finance teams can instantly access detailed data on flights, hotels, transfers, and related costs — organised by department, project or employee. Information updates dynamically and can be filtered by travel dates, teams or policy compliance for fast, actionable insights.

These instant overviews enhance transparency and responsiveness. Interactive charts show current spend vs. budget, flag policy violations and track the adoption of corporate travel guidelines. For instance, a finance manager can review all sales department travel for the month, compare it to forecasts and pinpoint trips that exceeded set limits. With clear visuals, it’s easy to take immediate action — whether approving exceptions or reallocating resources.

Tumodo also supports forward-looking decisions. As new bookings appear, it highlights patterns like rising hotel rates in key regions or teams consistently booking late. This allows organisations to adapt travel policy or adjust budgets before costs escalate. Instead of waiting for end-of-month reports, companies stay in control of business travel spending throughout the entire travel cycle

Effortless Integration with Your Expense Management System

Tumodo integrates effortlessly with popular expense management systems like Concur, Expensify, SAP, Oracle and other platforms your company may already use. Its open API makes it simple to connect without disrupting your current workflows. As a result, all booking data from Tumodo flows directly into your accounting system — making it a powerful extension rather than a replacement of your financial tools.

This compatibility enhances Tumodo’s role as a dependable travel expense platform.

By streamlining how information moves between booking and accounting systems, Tumodo removes the need for manual entry and minimises human errors. That means less time spent on administrative tasks and more confidence in audit readiness.

In companies without such integration, finance specialists waste hours chasing receipts and collecting scattered travel data. After connecting to Tumodo, all trip details — including flights, hotels and other transport — are automatically reflected in your finance system. Expense reports are generated with minimal effort, reducing turnaround time significantly.

This level of synchronisation strengthens oversight of business travel spending. With aligned data and instant insights, finance leaders can spot noncompliant bookings early and take action. Tumodo turns disjointed travel expense management into a streamlined operation that improves accuracy, reduces delays and supports better financial control.

Customisable Travel Policies and Spending Limits for Budget Control

Tumodo’s platform empowers companies to enforce detailed, automated travel policy tailored to their organisational structure. These rules can be assigned to employee roles or departments and configured individually for booking type — including flights, hotels and trains. For each category, companies can set spending limits or class of service restrictions (e.g. economy only), set the maximum allowable deviation from the lowest available price and define the number of days before the trip that a traveller must begin booking.

With customised spending limits based on company hierarchy, Tumodo helps avoid micromanagement and prevents budget overruns. Approvers are notified automatically when a booking falls outside of predefined rules, while standard and conforming to the corporate travel policy trips can be approved in one click — via the personal account, email or messenger.

Finance teams gain clearer forecasting and oversight, as travel policy is enforced directly within the booking flow. For example, staff working on high-margin engagements may access more flexible options like refundable tickets or premium hotel chains, while junior employees can be limited to predefined fare classes or budget-friendly accommodations.

By embedding these terms directly into the booking experience, Tumodo delivers effective travel budget control — reducing ad hoc upgrade requests, minimising unexpected costs and supporting long-term profitability.

For companies navigating the complexities of business travel, having the right tools can make all the difference. Tumodo brings structure and clarity to what is often a chaotic process — helping finance teams, HR and operations consistently manage business travel expenses with greater precision and confidence.

As a next-generation corporate travel solution, Tumodo connects every aspect of the travel workflow — from pre-trip approvals to post-trip reconciliation — into one intuitive system. The result: fewer surprises, better budget alignment and more time to focus on strategic priorities.

Tumodo isn’t just another tool — it’s a smarter way to bring order, transparency and consistency to business travel management at scale.