Tumodo
24857
United Arab Emirates
Dubai
Liwa Heights, JLT Cluster W, office 3407-3408
+971(4)361-18-54
hello@tumodo.io
TUMODO
My Company
Instruction manua
The Company section contains information about employees and departments,
settings for approval schemes and travel policies, and other tools
for effective business trip management.
How to Search for Employees?

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The section displays a list of all company’s employees. To find a specific person’s card, use the search bar and the “With Access only” filter.
How to Create an Employee Card?

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To add an employee to Tumodo Profile, click “Create” button next to the search bar. In the pop-up window, fill in all the nesessery information in the pop-up window and click «Save» button.
Departments

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Organise employees into groups. Departments can be used to organise the access level for employees, set up trip approval schemes and travel policies, and generate various reports.
How to Create and Set Up Departments?

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Click on the “Create” button next to the search bar. In the pop-up window on the right, enter the name of the department, information about department heads, trip approval schemes, travel policies and employees.

How to Create and Set Up Departments? An employee can be added to only one department, but a department head can take its position in several departments at the same time.

Travel policy settings in departments can be different, even if the groups have the same department head. Thereby, approval schemes become more flexible. Travel policies and other company rules don’t apply to department heads.
Analytics

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Segment your travel data and plan your budget for future business trips. Use analytics to create reports, organise your trip approval process, and improve the efficiency of your business trips.
Types of Analytics and Their Application

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There are two types of analytics:
• Cost centers—used while creating trips and generation of accounting and statistical reports.
• Structural analytics—used to expand information about employees in accounting documents and other reports.
Cost centers

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Cost centers are divided into two types:
• List—drop-down list with costs
• Free text—an arbitrary cost value

Cost centers can be mandatory while creating a trip, or optional.
Structural Analytics

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Created structural analytics are available in the employee profile.

Structural analytics are divided into two types:
• List—drop-down list with costs
• Free text—an arbitrary cost value.
Travel Policies

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Travel policies help to avoid unplanned expenses, save budget and organise travel process.
Types of Travel Policies and Their Application

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Travel policy settings are available for:
• Flights
• Stays

Define rules for specific employees based on their position or other criteria.
The default travel policies will apply to all company’s employees. If a department or an employee has a different travel policies, it will take precedence. Travel policies can be combined and turned on together or separately.
Travel Policy for the Flights/Stays Category

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Here are the travel policy rules available for flights.
How to Find Out if the Travel Policy Has Been Violated?

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While searching for any type of service, the system will take into account settings of your travel policy. If you violate travel policies, an icon of a red shield appears in the lower left corner of the service block. When you hover your cursor over it, the system will show which specific criterion doesn’t match to the established travel policy.

A service with a deviation from the travel policies can be booked if the department head approves it (depends on your company’s approval schemes).
Trip Approval

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Using trip approval schemes, you can automate the process of confirming a booking or a fact of a business trip. Identify the approving personas and structure the procedure for organising business trips in your company.
How to Create and Set Up Trip Approval Schemes?

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Click on the “Create” button next to the search bar. Add participants to the approval schemes in the pop-up window on the right by selecting a role or a specific employee. To make employee an approving person, move him to the “Trip pre-approval” or “Approval of actual expenses” column.

To set up a pre-approval scheme (i.e. the fact of a business trip), select the approval type:
• All at once (to approve the fact of a business trip, each participant must confirm it)
• Any of (one of the participants can approve the fact of the trip) Similarly with the pre-approval scheme, select the type:
• All at once (to approve the fact of a business trip, each participant must confirm it)
• Any of (one of the participants can approve the fact of the trip for all approving persons)

If necessary, you can add additional steps to the approval schemes.
To complete creating the schemes, click on the “Save” button

Expense Report Approval

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The expense report approval schemes can be applied to the entire company, specific department or specifically to each employee.

To find a specific approval scheme, enter its name in the search bar. You can check the settings by clicking on the scheme block in the search results
How to Create and Set Up Expense Report Approval Schemes?

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Click on the “Create” button next to the search bar. In the pop-up window on the right, add participants to the approval schemes by selecting a role or a specific employee. To make a participant an approving person, move him to the “Expense report approval” column.

To set up an expense report approval scheme, select the type:
• All at once (each participant in the scheme must agree on an expense report)
• Any of (one of the scheme participants can approve an expense report for all approving persons)

If necessary, you can add additional steps in the approval scheme. To complete creating the scheme, click on the “Save” button
Other Settings

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Add settings to speed up internal processes in your company. You can enable notifications, set up integrations with accounting and HR systems, and automate the organisation of business trips.
How to Set Up Email Notifications?

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Click on the “Email Notifications” button. A list of all types of messages available for receiving will open in a pop-up window on the right. To enable notifications, check the required message types.

If you need to receive the same messages to other emails, add their addresses to each occasion type by clicking on the “Add email” button and click “Save”.

To complete the notification settings, click on the “Save” button in the pop-up window.